A office move is more complex than a residential relocation. You need to account for IT infrastructure, employees, clients, and business continuity. With a good plan, you minimise downtime.
Phase 1: Preparation (3-6 months in advance)
Assign a move coordinator
Appoint someone internally as the point of contact for the move. This person coordinates with the removal company, the IT department, and employees. For larger businesses, it’s worth assembling a small move team.
Inventory your belongings
Create a detailed list of all furniture, equipment, and archives that need moving. This is also a good time to declutter old items. Many businesses discover they no longer need 20-30% of their office inventory.
Plan the IT migration
Discuss with your IT department or provider when servers, telephony, and internet will be transferred. Plan this so there’s minimal overlap. Ensure the new location is ready for cabling and internet connection before the move date.
Phase 2: Execution (2-4 weeks in advance)
Inform employees and clients
Communicate well in advance about the move date, new address, and any potential accessibility issues. Send a professional address change to clients, suppliers, and the Chamber of Commerce.
Choose the right move time
Schedule the move preferably on a weekend or outside office hours. This way, your employees experience the least disruption. At De Verhuizing, we’re used to working outside regular hours for business clients.
Label and number everything
Give each workstation a number and label the corresponding boxes, cables, and equipment with that number. This way, everyone — including the movers — knows exactly what belongs where at the new location.
Phase 3: Move day
Ensure the move coordinator is available at both locations (or delegate one). Keep the lift clear, arrange parking permits for the trucks, and have a floor plan of the new layout ready for the move team.
Phase 4: After the move
Schedule a test day for IT systems before employees return. Check if telephony, internet, and printers are working. Organise a small welcome moment at the new location — this helps boost team spirit.
Need a business move?
De Verhuizing has extensive experience with office and business relocations in the Randstad. We work with dedicated teams familiar with sensitive equipment, archives, and tight deadlines. Request a quote for your office move.